Warner Media Business Information Privacy Policy

Effective Date: 15 June 2020

This Privacy Policy explains how Warner Media companies (“we” or “us”) collect, use, disclose and otherwise process Information about you, if you work for an organisation we do business with, and how you can access and update your Information and make certain choices about how your Information is used; in other words, it governs our ‘B2B’ relationships (including our relationships with journalists) and the associated processing of Information. However, this Privacy Policy does not apply to our processing of information about our consumers or contractors (whether directly or indirectly contracted), agency workers, freelancers or consultants.

This Privacy Policy covers both our online (e.g. websites, mobile apps, and online services (collectively, our “Sites”) and our offline data processing activities, including Information that we collect through our business interactions, websites, screenings and events.

The Warner Media company with whom you interact is the data controller for the Information we process relating to you.

If you have any questions about this Privacy Policy, you can contact us about  your individual rights request by contacting us at wmprivacy@warnermediagroup.com and include your country or region and from which Site you are viewing this Privacy Policy.

  1. The way that we use your Information
    1. What Information do we collect?
    2. How do we collect Information?
    3. How do we use Information, and what is our justification for doing so?
    4. How do we share your Information?
  2. Cookies
  3. Retention of your Information
  4. Your rights and how to contact us
  5. Changes to this Privacy Policy
  6. How to Contact Us

1. The way that we use your Information

A. What Information do we collect?

We collect and combine different types of information together, and collectively refer to all of this information in this Privacy Policy as “Information”. For instance:

​We may occasionally ask you to disclose relevant sensitive Information, such as Information relating to your religion or health where such information is needed for the purposes outlined in this Policy (e.g. to host corporate events where food may be served, or to ensure appropriate health and safety measures in our offices or events). If you disclose sensitive Information to us, we will only process it where you have given us your explicit consent to do so, or where we have another lawful basis to do so.

Additionally, if you visit any of our Sites, we may collect the following Information:

​To help us personalise your experience on our Sites, we may also collect information about your interests, preferences and demographics (such as age and gender), and location information related to the device that you use to visit our Sites.

B. How do we collect Information?

We may collect Information in a variety of ways, including:

If you visit our Sites or use our apps, certain Information is collected by most browsers or automatically through your device, and we also collect your IP address (this enables us to recognise your computer or device when you use our Sites) via our server log files.

Our products and services may contain links to third party websites or services that are not covered by this Privacy Policy. If you click on any of the links on our Sites, you should consult the privacy policies on such third party websites or services before submitting any Information, as we are not responsible for and have no control over the manner in which such websites or services collect, use, disclose, or otherwise process your Information.


C. How do we use Information, and what is our justification for doing so?

We use your Information for a variety of purposes related to the products and services that we provide to you or procure from you. From a legal perspective, there are various reasons for doing so. We have set out an explanation of this below.

We use your Information in this way either because we have a contract with you (or are considering entering into a contract with you), or because it is in our legitimate interests for the conduct of our business activities (for example, to manage the contact, or to be able to communicate with certain groups of people in a 'business to business' capacity in order to promote our products and services).

It is in our legitimate interests as a business to use your Information in this way. For example, we have a clear interest in ensuring that our Site works properly and that our products and services are high quality and efficient.

In some cases, we will need to use your Information to fulfil a legal obligation (for example, if we receive a legitimate request from a law enforcement agency), and in other cases (such as the detection of fraud or ensuring the security of the Site) we will rely on our legitimate interests as a business to use your Information in this way.

D. How do we share your Information?

(i) Sharing Information within our group:

We are part of a large global group of companies that share various operations and business processes. Accordingly, we may need to share your Information with any member of our group as part of our business relationship with you, or because it is in our legitimate interests to do so. You can see a list of companies within our group that may receive your Information here.

(ii) Sharing with organisations providing services to us:

We engage various third parties to provide services to us, and this will often mean that we need to share your Information with them for the purposes outlined in this Policy, such as content hosting providers, event organisers and newsletter platforms.

We may also from time to time work with online advertisers, social media platforms and advertising networks to deliver, tailor and measure advertising to you and others both on our Sites and elsewhere on the internet (including on social media platforms).

(iii) Sharing in connection with changes to our group structure or the ownership of our business:

We may need to disclose your Information in the event of a business transaction, such as if we or one of our business units or our relevant assets are acquired by, sold to, or merged with another company or as part of a bankruptcy proceeding or a business reorganisation.

(iv) Sharing to comply with laws or protect our legal interests:

There may be scenarios where we are subject to a legal obligation to disclose or share your Information, such as: (i) in connection with fraud prevention activities, (ii) where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, (iii) in situations that can involve violations of our terms of use or other rules, (iv) to protect our rights and the rights and safety of others, and (v) as otherwise required by law.

(v) With your consent:

On some occasion, we may ask for your consent to disclose Information with third parties.

International transfers

We operate internationally, and some of the processes involved in our use of your Information will require your Information to be stored or processed in countries outside the country where you are located, including countries where the level of legal protection for your Information may be different and where you may have fewer legal rights in relation to it. In particular, your Information may be transferred to, and processed in the United States, where some of our systems are located.

Whenever we transfer your Information outside of a country or region, such as the European Economic Area, we will make sure that we take steps necessary to comply with applicable legal requirements. Therefore, where required, we will ensure that appropriate safeguards are in place by using appropriate contractual mechanisms, such as the EU Standard Contractual Clauses, or by relying upon the service providers’ participating in an approved international data transfer mechanism, including the EU-U.S. Privacy Shield Framework or the adoption of Binding Corporate Rules. For further information about the documents we use to protect your Information when it is transferred outside of your country or region, please submit a request about your individual rights by contacting us at wmprivacy@warnermediagroup.com and include your country or region and from which Site you are viewing this Privacy Policy.

2. Cookies

When you visit our Sites, we, and our affiliates, third party service providers, and partners may use "cookies" or similar technologies, such as pixels and SDKs to: (i) provide, develop, maintain, personalise, protect, and improve our Sites, apps, products, and services, (ii) perform analytics, including to analyse and report on usage and performance of our content and marketing materials, (iii) protect against, identify, and prevent fraud and other unlawful activity, (iv) create aggregate data about groups or categories of our users, and (v) for us and our affiliates, and partners to target, offer, market, or advertise products, apps, or services. Cookies and other technologies also facilitate, manage, and measure the performance of advertisements displayed on or delivered by or through us.

Managing cookies and other technologies. In order to set your cookie preferences, please click on the Privacy Settings/Cookie Preferences button on our site, or use your app/browser settings.

Required Cookies

These cookies are required to enable core site functionality.

They are essential in order to enable you to move around our Sites or apps and use its features, such as accessing secure areas. If you disable these cookies, some or all of the Site features may not work.

Functional Cookies

These cookies allow us to analyse site usage so we can measure and improve performance.

They collect information about how you use our Sites or apps, so that we can analyse traffic and understand users' interactions. We may use third party service providers such as Google Analytics who may use their own cookies or similar technologies for this purpose. You can find out more information about Google Analytics cookies here: https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage. To opt-out of Google Analytics relating to your use of our Sites, you can download and install the Browser Plugin available via this link: https://tools.google.com/dlpage/gaoptout?hl=en.

They allow our Site or apps to remember choices you make (such as your user name, or the region you are in) and provide enhanced, more personal features. They may also be used to provide services you have asked for, such as watching a video or commenting on a blog.

This cookie allows an embedded social media timeline to appear when you visit the website. Although it may be classified as a “targeting” cookie in some situations, we do not use it to target personalised advertisements. 



Marketing communications. We provide you with an opportunity to express your preferences with respect to receiving certain marketing communications from us. If you would like to update these preferences, you can (i), where the feature is available, log in to an account you may have created with us to adjust your settings, or (ii) otherwise submit a request  about your individual rights by contacting us at wmprivacy@warnermediagroup.com and include your country or region and from which Site you are viewing this Privacy Policy. You can also follow the "unsubscribe" instructions provided in any marketing email you receive.

Ad choices.We work with third parties to present advertisements, and engage in data collection, reporting, ad response measurement, and site analytics on our Sites and on third party websites across the Internet and applications over time. These third parties use cookies, web beacons, pixels, or similar technologies to perform this activity. They obtain information about applications you use, websites you visit, and other information from across your devices and browsers in order to help serve advertising that will be more relevant to your interests on and off our Sites and across your devices and browsers. This type of advertising is known as interest-based advertising.

For more information about interest-based advertising on your desktop or mobile browser, and your ability to opt out of this type of advertising by third parties that participate in self-regulatory programs, please visit Your Online Choice and/or the EDAA Self-Regulatory Initiative for Online Behavioral Advertising.

Please note that any opt-out choice you exercise through these programs will apply to interest-based advertising by the third parties you select, but will still allow the collection of data for other purposes, including research, analytics, and internal operations. You can continue to receive advertising, but that advertising will be less relevant to your interests.

Precise location information. To disable the collection of precise location information from your mobile device through our mobile apps, you can access your mobile device settings and choose to limit that collection.

3. Retention of your Information

In broad terms, we will only retain your Information for as long as is necessary for the purposes described in this Privacy Policy. This means that the retention periods will vary according to the type of Information and the reason that we have the personal data in the first place. For example, some Information related to the provision of services to you or by you will be kept for a number of years in order to comply with various finance and tax related legal obligations, while other Information may be kept for a different period because it is in our legitimate interests to do so in order to provide or receive appropriate follow up service.

4. ​​Your rights and how to contact us

Subject to applicable data protection laws (such as those in the EU) you may have the right to access the Information we hold about you, to request it to be updated, restricted and/or erased, to ask us for a copy of your Information, to request us to transmit it to another controller in a machine readable format and the right to object to the processing of your Information. These rights are not absolute and are subject to various conditions under applicable data protection and privacy legislation and the other laws and regulations to which we are subject.

If the processing of your Information relies on your consent, you also have the right to withdraw your consent at any time.

If you would like to exercise your rights or if you have any queries or concerns about the way that we use your Information (or any questions about this Privacy Policy), please submit a request about your individual rights by contacting us at wmprivacy@warnermediagroup.com and include your country or region and from which Site you are viewing this Privacy Policy.

You also have the right to lodge a complaint with your local data protection authority.

5. Changes to this Privacy Policy

From time to time, we can update this Privacy Policy. We will take reasonable measures to communicate any substantial changes we may make to the Privacy Policy in the future, for example by posting an update on our Sites or sending you an updated version of the Privacy Policy.

6. How to contact us

If you have any questions about this Privacy Policy you may contact us at: wmprivacy@warnermediagroup.com or at WarnerMedia Privacy Office, 4000 Warner Blvd., Bldg. 160, Burbank, CA 91522 or contact us toll free at 833-WM-PRVCY (833-967-7829) or TTY: 833-PRVCY-TT (833-778-2988).